Agencies all over the country are realizing the benefits of electronic caregiver timesheets. No more spending days to weeks to get a pile of paper passed out, filled out, collected and then transcribed into a system to process payroll and billing. Just to turn around and get dinged by an auditor for mis-entered data or sometimes just plain fraudulent claims unbeknownst to the agency. Some agencies even reimburse their caregivers for miles driven and travel time. In most cases it’s based on the honor system. While that may have work for many years, accurate miles and travel time can be calculated these days using integrations to national mapping systems such as MapQuest or the Google maps API. The pin point accuracy of such systems allows agencies to avoid the typical mileage round ups that happen unintentionally. For many agencies, it is also just as important to know where their caregivers are at any point to shuffle resources or assign a substitute caregiver when the original one is not available. These days almost every smart phone has a built in GPS. And many EVV systems capture and submit GPS geocodes verifying that the caregiver is at or was at a specific location.
It is difficult for any agency to continuously deal with these issues while constantly trying to grow their operation. The larger it grows the bigger the problem becomes. Using an elegant verifiable electronic visit verification (E.V.V) system can produce benefits far beyond just converting the paper time sheet into an electronic one.